Brooke
Privacy Policy for Academy for Working Equids
At Academy for Working Equids, we are committed to safeguarding the privacy of our users. This Privacy Policy outlines how we collect, store, and utilize your personal information within the Moodle LMS. By using our LMS, you agree to the collection and use of information in accordance with this policy.
Academy for Working Equids: Privacy policy
Privacy Policy for Academy for Working Equids (AWE) LMS
Data Controller: The Brooke Hospital for Animals (“Brooke”) of 2nd Floor, The Hallmark Building, 52-56 Leadenhall Street, London, EC3A 2BJ. Registered charity in England and Wales (Charity No. 1085760) and Scotland (Charity No. SC050582). Company limited by guarantee registered in England and Wales (4119581).
Introduction
This Privacy Policy outlines how we collect, store, and utilize your personally identifiable information within our UK-based learning management system (LMS) built on the Moodle platform. By using our LMS, whether through our website or app, you agree to the collection and use of information as described in this policy. Your privacy is important to us, and we are committed to safeguarding your personal information in compliance with the General Data Protection Regulations (GDPR) and other applicable privacy laws.
Availability as Website and App
Our LMS is available both as a website and a mobile application. While the core functionality and data handling practices remain consistent across both platforms, please note the following:
Website: When accessing our LMS via our website, the same data collection, storage, and security measures detailed in this Privacy Policy apply.
App: When using our LMS through our mobile application, additional data such as device-specific information and app usage data may be collected to optimize your mobile experience and provide app-specific features. We ensure that this data is handled with the same level of security and confidentiality as outlined in this Privacy Policy.
Information Collection and Use
Personal Information: When you register or use our LMS, we may collect personal information such as your name, email address, location, and any other details you choose to provide.
Usage Data: Additionally, we may collect information on how you access and use the LMS, including your IP address, browser type and version, pages visited, time and date of visit, and time spent on pages.
Data Storage and Security
Storage: Your personal information is securely stored on servers located in the UK.
Security: We implement robust security measures to protect your personal information from unauthorized access, alteration, or disclosure. This includes encryption of sensitive data, regular malware scanning, and restricted access to authorized personnel only.
Data Retention
We retain your personal information for as long as necessary to fulfil the purposes outlined in this Privacy Policy, or as required by law. Training records and personally identifiable information related to your learning activities will be retained for a period of [specific retention period, e.g., "6 years"] from the date of your last activity or until you request its deletion, whichever comes first.
Usage of Information
Personalization: We use the information collected to personalize your learning experience, including delivering tailored educational content and support.
Communication: We may use your email address to send you updates, newsletters, or other information related to your use of the LMS.
User Privacy Impact
Self-Registration: Users are responsible for providing accurate and up-to-date personal information during registration. Profile information may be visible to other users within the LMS, and users should be mindful of this when sharing information.
Third-Party Integrations: Our LMS may integrate with third-party tools or services. Users are encouraged to review the privacy policies of these third parties to understand how their information may be handled.
Cookies
We use cookies to enhance your user experience. Cookies are used to remember your session ID and keep you logged in. You can choose to accept or decline cookies through your browser settings, although disabling cookies may affect the functionality of the LMS.
Legal basis for processing
We need a lawful basis for collecting and processing all personal data we receive from you. The law allows us to do this in a number of different ways. Below we list those that are the ones that we rely on when collecting personal data.
Information is processed on the basis of someone’s consent;
Information is processed on the basis of a contractual relationship;
Information is processed for a legal obligation;
There may be occasions where information is processed to protect the vital interest of an individual
Information is processed on the basis of our ‘legitimate interests; or
Information is processed in the public interest, which is supported by law.’
Legitimate interest is the lawful basis we rely on for this learning activity at Brooke. We need to capture the personal data from you for your benefit, if you have any questions on these you can contact us at: DataProtection@thebrooke.org.
Your Rights
The UK GDPR gives you the following individual rights:
Right to access your personal and network data.
Right to rectify inaccuracies in your personal and network data.
Right to object to processing based on legitimate interests.
Right to erasure of personal data (in certain circumstances).
Right to restrict processing of personal data.
Right to data portability (in certain circumstances).
Expanding on the individual right to Access and Portability: You have the right to access and export your training records and personal information stored in the LMS at any time.
Updates and Corrections: You can update certain information yourself, such as your profile photo. For other updates, please contact us.
Changes to the Privacy Policy
We reserve the right to update or change this Privacy Policy at any time. Any changes will be posted on this page, and users will be notified accordingly.
Contact Us
If you have any questions or concerns about this Privacy Policy or our practices regarding your personal information, please contact us at: DataProtection@thebrooke.org